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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

1. Scope
“Acta Orthopaedica Et Traumatologica” is the official journal of the Hellenic Association of Orthopaedic Surgery and Traumatology, first published in 1948. This revived edition of Acta Orthopaedica Et Trau- matologica, published in English, aspires to promote scientific knowledge in Orthopaedics and Traumatol- ogy worldwide. It is a peer-reviewed Journal, aim- ing at raising the profile of current evidence-based Orthopaedic practice and at improving the scientif- ic multidisciplinary dialogue. Acta Orthopaedic Et Traumatologica Hellenica presents clinically perti- nent, original research and timely review articles. It is open to International authors and readers and of- fers a compact forum of communication to Orthopae- dic Surgeons and related science specialists.

2. Language
English is the official language of the journal. All sub- mitted manuscripts should be written in English.

3. How to submit a paper
All submissions for peer-review should be performed online through the journal or visit the journal site: www.eexot-journal.com
The Editorial office and the Editor-in-chief will per- form the initial assessment of the manuscript and if the manuscript is suitable for the journal and the sub- mission is complete, it will be sent to the relative re- viewers. The reviewing process that is followed is double blinded. During on-line submission, authors can enter the name/s of non-preferred reviewers.

The time allocated for reviewers to assess the man- uscript and submit their recommendation is three weeks. The Editor-in-chief makes the final decision for publication. The Editorial office will communi- cate the reviewer’s comments and the decision to the authors.

4. Manuscript originality and copyright
The submitted manuscript should be original, should not contain previously published material and should not be under consideration for publica- tion in another journal. The submission needs to be approved by all co-authors and in case of original research a ‘guarantor’ of the study is required. As ‘guarantor’ may be considered a senior author that is deemed to take overall responsibility for all aspects of the study (ethics, originality, consent, data han- dling, and all aspects of Good Medical Practice). The ‘guarantor’ of the study does not necessarily need to be the corresponding author. The journal will not hold legal responsibility should there be any claim for compensation.

All authors need to sign the copyright transfer form (link) and must have made substantial contributions as established by the ICMJE (http://www.icmje.org).

5. Conflict of interest disclosure
Each author needs to disclose any type of financial interest that is related to the study and might create a potential conflict. Funding of the study needs to be disclosed.

If there is no conflict of interest, this should be stated in the manuscript before the Reference section as follows: “The authors declared no conflicts of interest”.

6. Research ethics and compliance
The journal follows the guidelines of the Internation- al Committee of Medical Journal Editors (www.icm- je.org). For all original articles a statement in the text of approval from the local ethics committee, a state- ment that research was performed according to the ethical standards as described by the Declaration of Helsinki and a statement that informed consent for participation in the study was obtained from all sub- jects, are required. In case of study with animals the following statement needs to be added in the text: “All applicable international, national, and/ or in- stitutional guidelines for the care and use of animals were followed”.

7. Permissions and plagiarism
For the use of any figures already published else- where the authors are required to obtain written per- mission from the copyright owner(s) and to submit the evidence in the submission process. Plagiarism will not be accepted in any case. Dedicated software will be used on this purpose; manuscripts with pla- giarism will be returned to the corresponding author without consideration for peer review.

8. Types of manuscript
The journal accepts the following types of articles:
Original articles: The paper needs to offer new knowledge on Orthopaedics ant Traumatology. The conclusions need to be sound and supported by statistical analysis. When the accuracy of a diagnostic test is assessed, following the Standards for Reporting of Diagnostic Accuracy (STARD) flow diagram (http://www. stard-statement. org) is suggested. A structured abstract of 250 words, 3-5 keywords, text up to 4,500 words, figures (up to four figures or eight figure parts), a maximum of six tables, a maximum of fifty references and a maximum of seven authors are required for original articles.

Review Articles: The journal may accept systematic reviews, meta-analyses, literature reviews and historical reviews of a subject. An unstructured abstract of 200 words, 3-5 keywords, text of no more than 6,000 words, figures (up to eight figures), a maximum of six tables, a maximum of a hundred references and a maximum of three authors are required for review articles.

Basic Science: Basic science manuscripts could be either original or review articles on recent research achievements. Authors should follow the corresponding insturctions according to the type of manuscript (original or review).

Monographs: Highly detailed and thoroughly documented studies or reviews written about a limited area of a subject or field of inquiry. Monographies will be published on special issues.

Pictorial Essays: The purpose of pictorial essays is to provide a teaching message through high qual- ity images. A brief text is required to accompany figures. An unstructured abstract of 200 words, 3-5 keywords, text of no more than 6,000 words, a max- imum of 15 figures, a maxi-mum of 6 tables, a max- imum of a 100 references and a maximum of 4 au- thors are required for pictorial essays.

Case Reports: Reports on new or very rare clinical cases on Orthopaedics, Orthopaedic Pathology and Trauma, new diagnostic criteria, new therapeutic methods with proven result. Maximum 1,500 words, 10 references and 6 figures. Abstract up to 100 words.
Letters to the editor: Communication to the editor is welcomed and will be published if they offer pertinent and/ or constructive comment on articles published in the Acta Orthopaedica Et Traumatologica Hellenica. Letters are published at the discretion of the Editorial team and should be received within three months after on-line publication of an article. Following acceptance, letters will be sent to authors for response. Letter communications should include text of no more than 500 words, up to 2 figures and 10 references, with out any abstract or keywords and a maximum of 3 authors.

9. Manuscript organization: A manuscript must contain the following parts for submission:

Cover letter: Each manuscript needs to be accompa- nied by a cover letter signed by the corresponding author on behalf of the rest of the authors stating that the article is not under consideration in anoth- er journal. In case of article resubmission a point- by-point answer to the reviewer’s comments needs to be submitted with the cover letter.

Title page: It includes the title of the manuscript, the names, affiliations and e-mail addresses of all authors and the affiliation, address, e-mail address, telephone and fax number of the corresponding author. The name and affiliation of the ‘guarantor’ of the study needs to be included in the title page for original articles.

Blinded manuscript: Blinded title page including only the title of the manuscript with no affiliation.

Abstract: An abstract presenting the most important results and conclusions is required for all papers except for Letters to the Editor. For Original Articles the abstract needs to be structured as follows: Purpose, Material and Methods, Results, Conclusions. For Reviews and Pictorial Essays, a 1-paragraph unstructured abstract is required.
Keywords: Below the abstract, 3 to 5 keywords are required. Keywords need to be selected from theMedical Subject Headings (MeSH) database of the National Library of Medicine.

Text structure: the text of the Original Articles needs to be organized as follows: Introduction, Materials and Methods, Results and Discussion. Review Articles, and Pictorial Essays require Introduction and Discussion sections only.

Fonts: The suggested font is double spaced Times New Roman (12 pt).

Abbreviations: Abbreviations should be used as min- imum as possible. When used, they should be defined the first time they are used, followed by the acronym or abbreviation in parenthesis.
Acknowledgements, sponsorships and grants: Acknowledgements need to be placed at the end of the manuscript before ‘References’ section. Any grant received or sponsorship from pharmaceuti- cal companies, biomedical device manufacturers or other corporations whose products or services have been used needs to be included in the Conflicts of Interest Form and also mentioned in acknowledgements section.

Measurement Units: All measurements should be mentioned in international units (SI). The full stop should be used as a decimal (i.e. 3.5 cm). Spac- es should be added around the plus/minus symbol (i.e. 13.6 ± 1.2). There should not be any spaces around range indicators (i.e. 15-20) or equality/inequality symbols (i.e. r=0.37, p<0.005).

10. Figures and Tables
All figures and tables need to be cited in text consecutively in the order in which they appear in text into brackets and in Arabic numbers: i.e. (Fig. 1) and (Ta- ble 1). Figure parts need to be identified with lower case letters, i.e (Fig. 1a).

Figures need to be of high quality. Vector graphics, scanned line drawings and line drawings need to be in bitmap format and should have a minimum resolution of 1,200 dpi. Halftones (photographs, drawings or paintings) need to be in TIFF or JPEG format, up to 174 mm wide and up to 234 mm high and in minimum resolution of 300 dpi.

Patient anonymity should be ensured. All identifying data (name, identification numbers, initials) must be removed from text, images and tables. If it is mandatory for a patient’s face to be included in the manuscript, the eyes should be sufficiently masked. If there is a possibility that a patient may be identified from a photograph or relevant legend and text, the patient’s written consent should be submitted.

A figure caption and a table caption need to be add- ed in the figure and table section respectively for each figure and table.

Tables should appear at the end of the main document, numbered in Arabic numerals, each on a different page. Each table should have a title describing its content. Abbreviations appearing in the table need to be explained in a footnote. All table columns must have a subhead that describes the type of data included in the column.

11. References
The accuracy of references is the responsibility of the authors.

References need to be cited in the text in the order in which they appear. The numbering needs to be in Arabic numbers and placed in the respective areas of text into square brackets i.e [1].

References that have not been published at the point of submission need to cited with the respective DOI (digital object identifier) number given for on- line first articles.

All authors (surnames and initials of first name) should be listed when they are three or fewer. If authors are more than three, the first three authors should be listed, then ‘et al.’ needs to follow the name of the third author.

When a book chapter is cited, the authors and ti- tle of the chapter, editors, book title, edition, city and country, publisher, year and specific chapter pages should be mentioned.

For Online Document, the following should be mentioned: authors (if any), title of page, name of in- stitution or owner of Web site; URL; dates of publication, update, and access.

Reference examples:

Journal article:

Trianafyllopoulos IK, Lampropoulou-Adamidou K, Schizas NP, et al. Surgical treatment of acute type V acromioclavicular joint dislocations in professional athletes: An anatomic ligament reconstruction with synthetic implant augmentation. J Shoulder Elbow Surg 2017; doi: 10.1016/j.jse.2017.05.032 Epub 2017 Jul 21.

or


Papaioannou NA, Triantafyllopoulos IK, Khaldi L, et al. Effect of calcitonin in early and late stages of experimentally induced osteoarthritis. A histomor- phometric study. Osteoarthritis Cartilage 2007; 15(4): 386-95.

Book chapters:

Triantafyllopoulos IK, Papaioannou NA. The Effect of Pharmacological Agents on the Bone-Implant In- terface. In: Karachalios Th. (ed). Bone-Implant Inter- face in Orthopaedic Surgery. Springer – Verlag, Lon- don 2014, pp 221-237.

Online document:

National Institute for Health and Care Excellence. Fractures (Complex): Assessment and Management. Available via www.nice.org.uk/guidance/ng37. Published Feb 2016. Updated Sept 2017. Accessed January 2014.

12. Review of manuscripts
Acceptance of manuscripts for publication is de- cided by the Editor, based on the results of peer review. Authors need to make proof corrections within 72 hours upon pdf supplied, check the integrity of the text, accept any grammar or spelling changes and check if all the Tables and Figures are included and properly numbered. Once the publication is online, no further changes can be made. Further changes can only be published in form of Erratum.

 

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